Today
- 01Requests arrive without clear demand or budget context.
- 02Legal, security and procurement repeat supplier checks.
- 03Notice dates and obligations are easy to miss.
Work
04Procurement operations
See the full commitment before you buy.
Procurement sees demand, usage, price, risk and contract terms in one renewal record. Owners decide before the notice window closes.
See the employee workspaceExample targets
Confirm in the pilot
8 daysintake to PO target
41 daysrenewal visibility
No gapsin supplier evidence
01 The change
Less chasing. One clear place to work.
New way of working
- 01Usage, contract, price and risk appear in one record.
- 02Verified supplier evidence is reused instead of requested again.
- 03The owner sees the decision before the renewal deadline.
02 How it works
The system prepares the work. People keep the decision.
01
MeasureCheck actual demand
Licensed volume is compared with twelve months of usage and the next-year forecast.
02
CompareShow the commercial gap
The proposed 18% increase is compared with similar renewals and alternatives.
03
CheckBring risk into the decision
The outdated DPA and new subprocessor are visible before negotiation starts.
04
DecideChoose the negotiation position
The category manager approves the brief or starts a competitive process.
Connected systems
CoupaSAP S/4HANAIroncladSecurity portalSnowflake
03 What the employee sees
A work screen, not another chatbot.
The employee sees the open work, the evidence behind the recommendation and the decisions that need their judgment.
Renewal reviewCategory manager
Recommended next stepREQ-8206
Reduce volume by 20% and cap the price increase at 6%.
Usage is below plan, two alternatives are qualified and the DPA must be updated.
Usage forecast confirmedNotice date protectedDPA action assigned
RequesterA short guided request with clear status.
Category managerDemand, leverage, risk and next action.
Procurement leaderRenewals, cycle time and missed obligations.
04 Systems and control
Connected to the tools you already use.
Access is limited by workflow. The system can read and prepare work; sensitive or final actions remain with a named person.
CoupaRequest and supplier
SAP S/4HANABudget and vendor
IroncladContract and notice date
Security portalRisk evidence
SnowflakeUsage and spend
ActionSystemPerson
Read supplier evidenceAllowedRelevant category
Draft request and POAllowedCategory manager edits
Select supplierNeverSourcing owner
Commit spendNeverBudget owner
05 How to begin
Start with one live queue.
Use real work in a controlled pilot. Compare the recommendation with the team’s decision before adding write access.
Map renewals
Connect contracts, spend, usage and owners.
Build review records
Prepare renewal briefs for procurement to validate.
Open guided intake
Start with one software category and draft POs.
Have a workflow in mind?
Discuss the workflow